Published by ProQuote · October 2, 2026
When a customer approves additional work after the original estimate, the cleanest record keeps the original approved scope intact and documents the added work separately. Billing should then reflect the approved change instead of silently replacing the original agreement.
Describe what is changing, the price effect, and any schedule or payment implications before treating the change as billable work. This creates a clear distinction between the original approved estimate and the later adjustment.
A change order is most useful when the customer can see and approve the adjustment as its own record. ProQuote Pro preserves the original approved estimate and supports formal post-approval change orders so the later scope is not hidden inside an edited original.
After the change is approved, invoice the amount according to the job’s billing structure. The goal is to make the original contract amount, approved adjustments, amounts billed, payments, and remaining balance understandable without reconstructing the history from messages or spreadsheets.
Explore the ProQuote workflow for general contractors or continue with a related product page.
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