How to Plan Deposit and Progress Payments on a Multi-Phase Remodel

Tie billing points to defined work

Choose milestone descriptions that a contractor and customer can identify from the written scope, such as completion of a defined phase. Avoid vague labels that make it unclear what event triggers the next invoice.

Show the contract and billing context

ProQuote Pro milestone invoices can show the approved contract total, amount billed, amount collected, outstanding billed balance, and remaining unbilled value. That is an accounting view of the project; the contract and applicable law determine the parties’ legal payment obligations.

• •Approved contract total
• •Defined deposit or milestone amount
• •Amounts billed and collected
• •Outstanding billed and remaining unbilled amounts

Document changes before folding them into billing

When scope changes after approval, document and price the change rather than silently altering the original contract amount. ProQuote Pro formal change orders preserve the original approved scope and the later adjustment as separate records.